📜 Privacy Policy – moodbites.eu
Effective Date: [Insert Date]
1. Introduction
This privacy policy describes how we process and protect your personal data when you use the website www.moodbites.eu, in accordance with the General Data Protection Regulation (GDPR) and other applicable EU data protection laws.
moodbites.eu is the official website of the MOODBites Project, co-funded by the European Union, and coordinated by:
Fundación INTRAS
C/ Martín Santos Romero, 1 – 47016 Valladolid (Spain)
Email: intras@intras.es
Data Protection Officer: dpo@intras.es
2. What Personal Data We Collect
We may collect and process the following personal data:
- Identification data: name, surname, email address (when voluntarily submitted through the contact form)
- Communication data: messages or requests submitted through the website
- Technical data: IP address, browser type, and analytics data (if cookies are accepted)
We do not collect special categories of data (e.g., health, political beliefs, etc.).
3. Purpose of Data Processing
We process your personal data for the following purposes:
- To respond to your contact requests
- To manage your participation in MOODBites-related activities (if applicable)
- To analyze website traffic and improve user experience (only if cookies are accepted)
- To fulfil the transparency obligations of EU-funded projects
We do not use your data for commercial purposes, and we do not send newsletters unless you explicitly subscribe.
4. Legal Basis
The legal bases for processing your data are:
- Consent (Art. 6.1.a GDPR): when you voluntarily provide your data via the contact form or accept cookies
- Public interest/mission (Art. 6.1.e GDPR): when data processing is necessary for the execution and communication of the EU-funded MOODBites project
- Legal obligations: if required by EU auditing regulations
5. Data Retention
We retain personal data only as long as necessary to fulfil the purposes for which it was collected.
In compliance with EU funding rules (e.g., Horizon, Interreg), data may be retained for up to 5 years after the project closure, for audit and verification purposes.
6. Data Recipients
Your data will not be shared with third parties for commercial purposes.
It may be shared with:
- MOODBites project partners (only if necessary and under joint responsibility agreements)
- Public institutions or European Commission services (if required)
- Technological service providers (such as website hosting or email servers) acting as data processors under Article 28 of the GDPR, with signed contracts ensuring compliance
7. International Data Transfers
No international data transfers are planned.
If we ever use services or tools based outside the European Economic Area (EEA), appropriate safeguards will be ensured (e.g., Standard Contractual Clauses approved by the European Commission).
8. Data Subject Rights
You have the right to:
- Access your personal data
- Request the rectification of inaccurate data
- Request the deletion of your data when it is no longer needed
- Object to or restrict processing in certain cases
- Request data portability (in applicable cases)
- Withdraw your consent at any time
To exercise any of these rights, contact: dpo@intras.es
You also have the right to lodge a complaint with the Spanish Data Protection Agency (AEPD): www.aepd.es
9. Data Security
We apply technical and organizational measures to protect your data, including:
- SSL encryption (HTTPS)
- Secure hosting within the EU
- Limited access to data by authorized personnel only
- Regular backups and monitoring
10. Cookies
This website uses cookies for statistical purposes and to improve your experience.
Non-essential cookies will only be activated if you provide explicit consent via our cookie banner. You can configure your preferences or withdraw consent at any time. For more details, see our Cookie Policy.
11. Changes to This Policy
We may update this policy in response to legal or functional changes. The latest version will always be available on this page.
12. Contact
For any question about this Privacy Policy or the use of your data:
Fundación INTRAS
Email: dpo@intras.es
Address: C/ Martín Santos Romero, 1 – 47016 Valladolid (Spain)